Department: Health/Family Resources
Employment Status: Regular Full time
Classification: CA-4 ($46,000 – $57,000)
M’Chigeeng First Nation is seeking an Office Assistant to support our Family Resources team. We are looking for someone who is organized, hard-working, has excellent attention to detail, can prioritize and has strong critical thinking skills. We have a strong team environment and value excellent communication skills, teamwork skills, flexibility, growth and love of learning, and a positive attitude.
Reporting Relationship: The Office Assistant will be under the supervision of the Family Resources Supervisor.
Essential Functions:
- Assisting with office supply ordering, creating, and maintaining staff schedules and rotations, and other administrative tasks, as needed.
- Assisting with human resources tasks (administering employee recognition activities, administering health and safety program), administration and troubleshooting of information technology systems.
- Must professionally receive and greet all visitors to the Family Resource Office to ascertain nature of business and directs to appropriate personnel.
- Will complete a variety of administrative support duties such as drafting correspondence, typing, and proofreading a broad range of confidential documents, including but not limited to court documents, general correspondence etc.
- Create, a standardize file management procedures and maintain central filing systems
- Develop file management procedures manual for efficiency and effectiveness for the retrieval of stored documents
- Manage sensitive information in a highly confidential manner with poise, tact, and diplomacy.
- Research, create and edit presentations, make travel reservations, and complete registrations for seminars, and maintain a network data base.
- Prepare bi-weekly employee timesheets, submit to the Supervisor for approval and forward to Payroll for processing
- Coordinates and schedules appointments, reservations, and travel arrangements for all Family Resource Staff, including preparation of monthly per diem cheque requisitions and submits to Finance for processing.
- Other duties as assigned.
Qualifications & Requirements
Preferred:
- Post Secondary Diploma in Business or equivalent/combination of OSSD and relevant training/certificate in business/office administration
- Minimum of five (5) years progressive administrative work experience
- Must have knowledge and/or experience with the language, culture, history, and customs of the Anishinabek
- Customer Service training or experience
- Must have working knowledge office procedures, file management and policy review
- Must have good working knowledge of Microsoft Word, Excel, Power Point and Outlook
- Ability to maintain a high degree of confidentiality
- Excellent communication skills, written, verbal and public relations
Other:
- Excellent time management and organizational skills.
- Must have or be willing to obtain Standard First Aid and CPR Certification.
- Must have strong working knowledge of meeting preparation and procedures.
- Ability to plan, coordinate and implement public and community events.
- Ability to work independently, organize workload and set priorities, and flexible to changing priorities and deadlines.
- Proven ability to work in a fast and multi-tasking environment.
- Strives and is committed to working collaboratively in team environments.
- Ability to exercise good judgement, initiative, and be proactive.
- Must submit a Police CRC upon hire.
CRC must be thirty (30) days current and be an original or certified copy. All individuals applying for employment with MFN Education programs are required to submit a Vulnerable Sector Screen and Criminal Record Check as these individuals will be working directly/indirectly with students. All individuals employed under the education program must have a record clear of charges and convictions relating to child sexual harassment or abuse of any kind.
APPLICATION REQUIREMENTS: Cover letter, Resume, Three (3) Current references (2 work-related from direct supervisor/manager, 1 character reference) & Educational certificates
APPLICATION SUBMISSION TO:
Office Assistant
Human Resources
P.O. Box 333 M’CHIGEENG, ON P0P 1G0
Fax (705) 377-4980 or employment@mchigeeng.ca