ADMINISTRATIVE ASSISTANT

M’Chigeeng First Nation is seeking an energetic individual who has High Proficiency in Microsoft Suite; Great time management and organizational skills; and is a quick learner, reliable and can work independently and as a team player. If you have these qualities along with good communication skills, then you may be a great fit for this position.

Reporting Relationship

The Administrative Assistant will work under the direction of the Home Care Program Manager.

Position Summary

Provide clerical, administrative and financial support for the M’Chigeeng Home Care Program.

Essential Functions

• In a courteous manner, performs receptionist duties such as greeting and directing clients and general public to appropriate staff; answers and forwards incoming and outgoing calls, messages and faxes; records and distributes incoming and outgoing mail.
• Establish and maintain database of current clientele listing.
• Assist Home Care Program Manager with on-going operations of the Home Care Program including but not limited to; scheduling, coordinating staff meetings and tenant meetings, organize and keep accurate records for medical equipment loan program.
• Provides accurate database inputting in a timely manner.
• Coordinates and maintains staff calendars for appointments, meetings, travel arrangements and completes staff travel expense claims and time sheets.
• As a member of an interdisciplinary team, works collaboratively with Home Care Program staff and from time to time provides program support to staff.
• Ensure compliance with MFN Personnel policies and procedures.
• Maintain strong working relationships and effective communications, both written and oral form to clients.
• Assist with promotion and awareness of the Home Care Program.
• Assist with coordinating of Home Care projects and events.
• Attend meetings as necessary, with recording and distribution of meeting minutes.
• Assist Program Manager to prepare reports and correspondence.
• Maintain office supplies and medial supplies.
• Maintains office equipment and inventory of necessary supplies
• Participate in professional development for skills enhancement as recommended by Program Manager.
• Develop annual work plan that outlines goals and objectives of programs and services.
• Ensure confidentiality of client data at all times.
• Working knowledge of computer and software as it relates to program delivery

Qualifications & Requirements

Preferred

• College Diploma in Administrative/Secretarial/Executive Assistant or Business-related field of study and three (3) years related work experience

Minimum

• High School Diploma, Administration/Secretarial Certificate Program or Equivalent and related training and work experience

Other

• High proficiency in Microsoft Office and its related computer applications; Word, Excel, Power Point, Publisher and Access
• Have good time management and organizational skills
• Is a conscientious worker, pays attention to detail
• Excellent written and oral communication skills and excellent interpersonal skills
• Experience working with the public; demonstrated commitment to customer service excellence
• Working knowledge of office systems, procedures and practices
• Maintains a high level of confidentiality at all times
• Ability to work on own initiative and able to meet timelines as required
• Must have knowledge and experience with the culture, history and customs of the Anishinabek
• A strong advocate to understand and be fluent in Anishinabek language or is willing to learn is a strong asset
• Performs other related duties assigned from time to time
• Valid Driver’s License
• Self-motivated, ability to work flexible hours including weekends
• Criminal Reference Check and Vulnerable Sector Screening requirement (current 30 days, original/certified copy)

APPLICATION REQUIREMENTS: Cover letter, Resume, Three (3) Current references (2 work-related from direct supervisor/manager, 1 character reference) & Education Certification if applicable.

The application deadline is May 3, 2024, @ 4:00 pm. 

APPLICATION SUBMISSION TO:

Administrative Assistant  
Human Resources 
P.O. Box 333 M’CHIGEENG, ON P0P 1G0
Fax (705) 377-4980 or employment@mchigeeng.ca