Department: Finance
Salary: CA-4 ($46,800.00 – $57,200.00)
Status: Full-Time Regular
Reporting Relationship
The Payroll Clerk reports to the Finance Department Manager.
Position Summary
As a key team player in the Finance Department, the Payroll Clerk is responsible for the daily administration of all functions relating to employee payroll.
ESSENTIAL FUNCTIONS
Processing Payroll
- Accurately processes employee payroll on the ACCPAC payroll module, including term and casual/on-call employees per payroll information forms approved by department managers
- Monitors and records employee time sheets upon department manager approval
- Accurately calculates and records employee payroll details, including required payroll deductions; monitors and tracks employee attendance, vacation entitlement, sick leave credits, overtime and other leave entitlements based on department manager approval
- Ensure MFN’s Personnel Policy is adhered when processing payroll and by verifying attendance, sick leaves, etc.
- Ensures strict confidentiality and privacy is practiced at all times
- Monitors and maintains accurate management of payroll records and employee filing systems
- Reconciles employee and employer payroll deductions
- Prepares and reconciles payroll accounts with the general ledger
- Completes requests for pay-related documents including statements and verifications
- Keeps current and implements applicable payroll legislation requirements
Reporting
- Ensure remittances are issued and submitted by the due date for the Teacher’s Pension Plan, Sun Life Pension Plan & Group Life Benefits, WSIB, CPP, Tax, EI and Family Responsibility Office
- Generates and distributes reports in a timely including remittance of employer and employee contributions by pay period, monthly and yearly reports for Teacher’s Pension Plan, Sun Life Group Pension Plan and Group Life Benefits
- Ensure reports are precise and submitted on time to MFN’s benefit providers
- Reviews and processes payroll year end reports for Finance Manager review and Approval
QUALIFICATIONS & REQUIREMENTS
Preferred
Must have College Diploma in Business Administration or certified Payroll Compliance Practitioner with five (5) years’ experience
Minimum
Must have High School Diploma and working toward a College Diploma in Payroll Compliance Practitioner or Business Administration with a minimum of three (3) years direct work related experience or equivalent education, certificates and experience
Is a Canadian Payroll Association member in good standing or is training to become a certified Payroll Compliance Practitioner (PCP)
Other
Strong analytical skills, pays strict attention to detail and is a good problem solverExcellent IT skills with demonstrated proficiency in Excel,
Microsoft office, and all ACCPAC modules
Has strong organization and time management skills with proven ability to prioritize, handle multiple tasks to meet deadlines
Must be self-motivated and able to work in a fast paced work environment; able to work with minimal supervision and is a strong team environment
Maintains excellent employee and management relationships
Has strong verbal and written communications and interpersonal skills
Must be willing to participate in training deemed necessary by the Department Manager and committed to continuous professional development to apply new knowledge for creating improved efficiencies and implement recommendations
Tact, diplomacy, professionalism and strict confidentiality are essential
Experience and understanding Anishinabek culture and traditions; fluency in Anishinabemowin or is wiliness to learn are strong assets
CRC requirement (30 days current, original or certified copy)
Criminal Reference Check (CRC) Rationale: M’Chigeeng First Nation is in a position of trust to its band members and is committed to providing a safe and secure work environment. Applicants must have record clear and/or dated of convictions relating to fraud, drugs, assault, and theft. The CRC must be current (30 days) and must be an Original.
Interested applicants must submit COVER LETTER, RESUME, THREE (3) CURRENT REFERENCES (2 Work-Related references from a direct supervisor/manager and 1-character reference that will be contacted upon a successful interview) and education certifications to:
Payroll Clerk
employment@mchigeeng.ca
c/o Human Resources
P.O. Box 333 M’CHIGEENG, ON P0P 1G0 (Fax 705-377-4980)
INCOMPLETE applications will not be considered. Preference will be given to Anishinabek people.
For Job Description, please contact Human Resources employment@mchigeeng.ca