Department: Education
Classification/Level: CA-3 ($53,591.20 – $65,499.20)
Status: Maternity Leave Term- until October 2027
Reporting Relationship
The School Receptionist will report to the School Principal.
Position Summary
The Receptionist under the supervision of the school Principal is the first point of call for visitors to the school, parents, staff and children.
As the ‘face’ of the school the receptionist should be welcoming, personable, helpful, and able to represent the school in a professional and friendly manner. In addition, it is essential that the person for this role is organized, able to multi-task, work flexibly and have a ‘can do’ approach to work, as no two days are the same.
Essential Functions
Reception
- Preforms all reception duties including greeting and directing parents and visitors, answering phones, recording, and distributing messages.
- Keep student records and files organized and up to date.
- Creates and distributes school memos through email, letters and mail.
- Schedules and maintains schools’ calendar of principal.
- Preforms and maintains an organized school filing system.
- Responds to student and parent inquires and concerns in a timely and professional manner
- Develops and implements individual annual work plan.
- Responsible for organizing annual school events such as yearend awards and picture day.
- Plans for additional bussing services that may be required during the school year.
- Provides supervision of students in the main office when required.
Clerical
- Prepares correspondence and reports as required.
- Makes arrangements for staff meetings which includes preparing and distributing of meeting minutes.
- Maintains staff time sheets records, submits for approval them to finance for processing.
- Assists the principal and office manager with various administrative tasks.
Financial
- Prepares, monitors and updates financial data and reports for the lakeview school.
- Prepares and maintains purchase orders.
- Assists to maintain record of staff time sheets and calendar, processing of all originals to Central Finance for payroll procedures.
- All other duties are assigned.
Requirements/Qualifications
- Successful completion of Administrative/office Administration college program, Certificate or Equivalent at least 2-3 years’ work experience
- Excellent communication skills both verbal and written
- Demonstrated commitment to customer service excellence
- Proficient in Microsoft office
- Working knowledge of office systems, procedures, and practices
- Working knowledge of meeting procedures would be an assets
Other
- Understanding and knowledge of Ojibwe culture and traditions of Anishinabek people
- Fluent in Ojibwe language is an asset or the willingness to learn
- Must possess a valid driver’s license and access to vehicle
- Role model attributes
- Excellent time management skills
- Strong organizational skills to keep multiple calendars organized
- Flexibility to be able to move between activities and duties quickly if priorities change
- Attention to detail to ensure that the school communications are free from error
CRC/VSS Rationale: M’Chigeeng First Nation and its agents are in a position of trust in services to band member children and/or vulnerable adults, so a safe and secure working environment is mandatory. Applicants must provide a clear VSS Certificate and the CRC must have a record clear and/or dated of any convictions relating to alcohol, drugs, assault, violence, and theft. The CRC and VSS must be current (30 days) and must be an Original.
The successful candidate will be required to submit a current thirty (30) day CRC/VSS; and an offer of employment is contingent upon the receipt of a satisfactory CRC/VSS record.
Interested applicants must submit COVER LETTER, RESUME, (2 Work-Related references from a direct supervisor/manager and 1-character reference will be requested upon successful interview) addressed to:
School Receptionist
Human Resources
P.O. Box 333 M’CHIGEENG, ON P0P 1G0
Fax (705) 377-4980 or employment@mchigeeng.ca
LATE OR INCOMPLETE applications will not be considered. Preference will be given to Anishinabek people.
For Job Description, please contact Human Resources employment@mchigeeng.ca