Housing Coordinator

Department:                         CPPW

Classification/Level:             PS-2      

Employment Status:            Regular Full-Time

Planning

• Responsible for developing the housing plan and housing policy implementation. They also prepare short- and long-term housing maintenance plans as well as capital replacement plans.
• Oversee all new construction and renovations to ensure the community’s housing is up to code. Health and safety are also ensured through annual housing inspections.
• Prepare applications for various housing programs. This includes developing proposals and tenders and using technical reports to make smarter decisions and recommendations.
• Development and monitoring of CMHC Program per Phase and plan for the necessary upgrades as required.
• Have knowledge and inspects and/or assists in inspecting all aspects of construction (e.g. exterior, interior, walls, electrical, roof, concrete, paint, etc.) for ensuring compliance with plans, specifications, according to the M’Chigeeng Housing Policy and the National Building Code.
• Manage and maintain all MFN housing properties.
• Assists in developing MFN Capital Plan

Financial management

• Prepare annual housing program budget and financial forecasts for MFN housing needs.
• Monitor costs and expenses, and use information found in financial reports to make appropriate decisions.
• Monitor each CMHC Phase Budget as applicable.
• Manages costs and budgets.

Administration

• Coordinates, manages, and oversees all housing activities to ensure that houses are maintained, rents are collected, files are kept up to date, tenants are adhering to policy as set out in housing policy and tenant agreements.
• Develop work order systems to meet the need of the housing dept for maintenance and renovations.
• Organize community meetings, housing authority and/or advisory group meetings and preparing reports.
• Maintain all housing records.
• Prepares project schedules, cost analysis, permits, and bids.
• Supervises other housing staff and must complete performance reviews and other evaluations, Directs housing staff as necessary.
• Works with contractors, and construction management firms for selecting and awarding bids.
• Works with CMHC and INAC to access funds, do necessary reporting to funders.
• Ensure all work and activities within department are conducted in a safe and presentable manner.
• Experience preparing briefing notes, reports and policies.

Interpersonal communications

• Works with tenants to ensure that housing inventory is kept in a good standard.
• Must be personable and a great communicator.

Preferred

• First Nation Housing Certificate or equivalent combination of post-secondary education and experience.
• Three (3) years’ First Nation Housing experience.
• Experience and certification in Project Management / Property Management are highly desirable.
• Excellent verbal, written and interpersonal communication skills.
• Possess a valid Ontario driver’s license.
• Good analytical, problem solving, and conflict resolution skills.
• Advanced Computer skills: Microsoft Word, Excel, PowerPoint, Publisher, Access, Outlook, Internet, Adobe Acrobat Pro

• Must be well organized.
• Excellent customer service relations
• Flexibility to deal with a constantly changing workload.
• Well-developed planning and organizing abilities.
• Ability to deal tactfully with sensitive issues and always maintain confidentiality.
• Willing to work flexible hours and travel with minimal notice. The ability to work overtime to meet deadlines and or emergency situations. Understanding and fluency of Ojibwe is an asset.
• Understanding of First Nation issues and concerns
• Must have knowledge and/or experience with the culture, customs and history of the Anishinaabe.